During this unprecedented time, the Property Management Division of Central Services is committed to supporting effective building operations and maintenance including how it manages cleaning contracts. Government spaces have remained open and will continue to be maintained. This includes both owned and leased spaces.
Below are Central Services’ actions to ensure appropriate cleaning in government-occupied workspaces:
- We are ensuring janitorial service providers in government owned and leased spaces adhere to enhanced cleaning standards including regular disinfection of fixtures and high-touch surfaces.
- Building Operators are monitoring cleaning practices to ensure compliance and advising on-site cleaning staff of any deficiencies on a daily basis. Issues are to be brought to the attention of Building Managers who are responsible for working with the cleaning contractors for any required correction.
- Where landlord-provided cleaning remains at standard levels, Central Services has arranged for additional cleaning in common areas to ensure leased buildings are being kept to the same standards as government-owned buildings.
- All Building Managers are maintaining a “rolling supply” of hand soap, towels and hand sanitizer. If needed, stock is being redistributed across the building portfolio until new product is received.
- Hand sanitizer and disinfecting products are available in common high-use areas of buildings, as supplies permit (with the exception of the public areas in correctional centres, court facilities and particular locations where the use of alcohol-based hand sanitizer is not appropriate). Personal sized hand sanitizer is not supplied to individual office occupants.
To facilitate a quick response when a deep clean and disinfection is required (for example, if an individual with a presumptive or confirmed case of COVID-19 has been in one of our work places), reach out to your Building Manager and they will immediately contact cleaning contractors to ensure timely and responsive action. In addition, specific program areas can reach out to arrange for enhanced cleaning measures for their spaces at an additional cost.
The cleaning contract does not include surface cleaning of individual workstations. Employees are responsible for cleaning and disinfecting their desks and desktop equipment.
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Items that employees are responsible to clean include:
- surfaces in an employee cubicle or office;
- items such as keyboards, computer accessories, phones, photocopiers and printers; and
- personal items.
Central Services’ Building Managers are responsible for managing all building leases, including day use leases. The Building Manager is the key contact and will assist to make appropriate arrangements, if your program area has information to pass on to landlords such as:
- office closures,
- building maintenance issues,
- janitorial concerns, or
- scheduling of services such as day court.
Central Services is also providing the following informational materials to ministries for use in government workspaces:
- Building Entry poster
- Building Instructions poster template
- Staircase Up Poster
- Staircase Down Poster
- Elevator Use poster *Updated July 30, 2020
- Elevator Wait (Nearest Stairs) poster template
- Limited Use Washroom poster
- Mask Station Poster *Updated August 18, 2020
- Meeting Room poster
- Meeting Room Closed poster
- Meeting Room Limit poster template
- Meeting Room Physical Distancing tent card
- Protect Yourself and Others (Hand Washing) poster
- Room Limit poster template
- Workplace Cleaning Measures Awareness poster
- Workplace Safety poster
- Directional signage (Turn Left, Turn Right, Go Straight, Do Not Turn Left, Do Not Turn Right, Two-way Yield, Do Not Enter, One-way Entrance, Use Other Door)
Please be aware that program requirements to comply with COVID-19 health directives are the responsibility of each ministry (i.e. glass partitions, directional arrows, etc.). Central Services continues to be available to assist you to obtain or install these items as appropriate.
Directional signage and floor markers intended to facilitate compliance with physical distancing guidelines in government-owned building space can be obtained by reaching out to your Central Services Building Manager through your designated Tenant Representative.
As always, Central Services continues to monitor the status and planning related to COVID-19 and takes these responsibilities seriously. Central Services will continue to seek guidance and direction from the Ministry of Health and the Government of Saskatchewan related to measures to minimize individual impacts.
Any questions or concerns regarding these services can be directed to your Central Services’ Building Manager or Tenant Representative.