The IT Governance process will allow government to have a full view of all IT initiatives. This will ensure a coordinated and collaborative approach to IT projects, and enable decision makers to make more strategic IT investments.
While a Project Management Office enables successful delivery of initiatives, IT Governance and Portfolio Management enable decisions about which IT initiatives to pursue.
The goal is to develop trusted IT services that support our government programs and services. By using common components and government-wide systems, we will see a reduction in the number of IT applications being supported, and a reduction to the cost of ownership for IT across the Government of Saskatchewan.
To submit an IT initiative proposal to the Information Technology Goverance Committee, use the ITGC Proposal Template.
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The IT Governance structure for contains three core levels:
The Portfolio Management Office (PfMO) is responsible for reviewing and recommending IT initiatives to IMAC and providing guidance, support and feedback to ministries about ways they can improve project submissions. The Portfolio Management Office is your first point of contact for IT Governance. The Information Management Advisory Council (IMAC) is the governance body responsible to review and provide recommendations to ITGC for enterprise IT programs and projects. Current members include:
- Kevin Murphy, ADM with Environment (Co-Chair of IMAC)
- Jason Wall, ADM with SaskBuilds and Procurement (Co-Chair of IMAC)
- David Boehm, ADM with Advanced Education
- Brent Hebert, ADM with Finance
- Denise Haas, CFO with Immigration and Career Training
- Greg Lusk, CPO with SaskBuilds and Procurement
- Lionel McNabb, Director with Justice, Attorney General
- Monica Field, ED with Justice, Corrections and Policing
- Scott Kistner, ED with Public Service Commission
The Information Technology Governance Committee (ITGC) is the governance body that provides strategic direction for IT in the Government of Saskatchewan. Current members include:
- Cam Swan, Deputy Minister to the Premier and Cabinet Secretary (Chair of ITGC)
- Kyle Toffan, Deputy Minister of SaskBuilds and Procurement (Co-Chair of ITGC)
- Glen Gardner, Deputy Minister of Justice, Attorney General
- Twyla MacDougall, Deputy Minister of Parks, Culture and Sport
- Mark McLoughlin, Deputy Minister of Advanced Education
- Susan Ross, President and CEO of Sask. Liquor and Gaming
- Jason Wall, Assistant Deputy Minister of SaskBuilds and Procurement
- Greg Lawrence, MLA for Moose Jaw Wakamow
- Donna Johnson, Deputy Minister of Education
- Sarah Harrison, Deputy Minister of Environment
Financial governance structures still apply. The budget submission process has ministries submitting through Treasury Board Branch (TBB) to Treasury Board, and Cabinet making final decisions. Working with TBB, the PfMO has implemented collaboration points between the two governance structures. The full portfolio dashboard will be provided to TBB on a regular basis to keep them apprised of the initiatives and their status. When Ministries submit their budget proposals, they will also include the ITGC Proposal Template, which includes the details of the initiative and confirmation of endorsement by ITGC. A Minister may request funding for initiatives not coming through IT Governance, however endorsement by the ITGC will be a key consideration in providing support to initiatives by TBB.
Any new initiative with an IT component or aspect, where the estimated cost is $100,000 or more, is within the threshold for an IT Governance review. Additional criteria are being considered by IMAC and ITGC and will be shared as changes are made. If you have questions about whether your proposal should go through the IT Governance process, please email the Portfolio Management Office at firstname.lastname@example.org The ITGC Proposal Template is for submitting an IT intiative proposal. For an excel version of this file, click here.
The team at the Portfolio Management Office will collaborate with you to review and strengthen your proposal for submission to IMAC and ITGC. Submissions can be made throughout the year, however, proposals should be sent to the Portfolio Management Office by end of May to meet budget submission timelines.
Once an initiative proposal has been endorsed and funding is available, work can begin. For active initiatives, ministries are required to complete high-level reporting on the status and progress to the Portfolio Management Office.
Dashboards will be prepared to show new proposals being reviewed by IMAC and ITGC as well as active initiatives.
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