HR Manual Keyword Index

​If you need to find a certain keyword within the HR Manual, this alphabetical list will help you find certain commonly searched keywords.

A

Aboriginal People

• Employment equity - 1001

Accidents

• See workers' compensation - 704

Accommodation - 705

Adoption Leave

• Adoption leave (definite leave) - 702
• Adoption leave supplemental unemployment benefit (SUB) program (I/S) - 702-4
• Adoption leave supplement to Employment Insurance Benefit (SUB) program (O/S) - 702-7

Advances

• Intra-provincial moves - 706
• Extra-provincial moves - 706
• Overseas moves - 706
  

Air Travel

• Meals - 601-4

Allowances

• Education leave - 901-2
• Vehicles/cars for senior officials - 602-1

Anti-Harassment

• Anti-harassment Policy - 807
• Processes and procedures for addressing harassment in the workplace - 807 Appendix A
• Examples of harassment - 807 Appendix B
• Harassment Complaint Form - 807 Appendix C

Appeals

• Position evaluation - 503-5
• Conflict of interest - 801
• Reclassification challenges - 503-4s

Apprenticeship Training

• Apprenticeship Training Supplemental Unemployment benefit (SUB) Program (applicable to employees within the scope of the PS/GE Collective Bargaining Agreement) - 702-5
• Application - PS/GE SGEU Apprenticeship Training Supplemental unemployment benefit (SUB) Program - 702-5 Appendix A
• Enrolment/Administrative Procedures - PS/GE SGEU Apprenticeship training - Supplemental Unemployment Benefit (SUB) Program - 702-5 Appendix B

Arbitration

• Corrective discipline - 803

Attendance

• Attendance Support - 817
• Extreme Weather Attendance Guidelines - 712

Authority (of Appeal Board) - 503-5

Auto Allowances (see Travel Allowances)

Automobile Expenses (see Travel Allowances)

B

Banked Time

• In education leave - 901-3
• Scheduled days off - 1203

Banquets

• Expenses - 601-2

Beyond Road's End

• Northern Vacation Allowance - 707-1

Boards, Commissions, Committees

• Classification appeal - 503-5
• Discipline - 803
• Workers' compensation - 704

C

Cabs (see Taxis or Travel Allowances)

Car Allowances

• See Travel Allowances
• Senior Officials - 602-1

Career Leave Options

• Approvals - 702
• Length of leave - 702
• Reasons for Leave - 702
• Types of Leave Available - 702

Challenges

• On reclassification - 503-4

Classification

• Application - 501
• Appeals - 503-5
• Definitions - 501-1
• Initial - 503-1
• Manuals - 502-1
• Process - 503-1
• Purpose - 501
• Reallocation - 502-1
• Reclassification - 503-3
• Reclassification challenges - 503-4
• Revisions - 502-1
• Temporary Reclassification - 503-3
• Evaluated Positions - 503-1

Codes - HRS - 1101

Committees (see Boards, Commissions)

Communicable Diseases - 809

Compensation

• Payments due estates - 603-2
• Workers' compensation - 704
• Out-of-Scope - 1201

Components of Manual - 201

Confidentiality

• In conflict of interest - 801

Conflict of Interest - 801

• Application - 801 Appendix A
  
• Appeals - 801 Appendix B
  
• Self-Assessments - 801 Appendix C
  
• Outside Employment - 801 Appendix A
  

Corrective Discipline

• Policy - 803
• Guidelines - 803
• Sample Letter of Discipline - 803 Appendix A
• Sample Letter of Suspension (in-scope) - 803 Appendix B
• Sample Letter of Dismissal for Cause (in-scope) - 803 Appendix C
• Template Waiver of Representation (SGEU) - 803 Appendix D
• Corrective Discipline Process - Manager's/Supervisor's Checklist - 803 Appendix E
• Sample Notice of Administrative Leave with/Without Pay - 803 Appendix F

Counselling

• Discipline - 803
  

Criminal Offense

• Employee Protection - 813

Criminal Record Checks - 816

Culpable behaviour (Corrective Discipline) - 803

D

Deceased Persons

• Payments to - 603-2
• SDO Payout Rate - 1203

Deferred Salary Plan - 713

Definite Leave - 702

Definitions (glossary) - 200

Dental Expenses

• Northern employment - 707-2

Development Assistance - 901-1

Discharge

• Corrective Discipline - 803

Discipline

• Conflict of Interest - 801
• Corrective - 803
• Discharge - 803
• Enforcement of - 803
• Insubordination - 803
• Performance - 804
• Reprimand - 803
• Suspension - 803

Documentation

• Corrective Discipline - 803
• Performance Improvement - 804
• Substance Use and the Workplace - 805

Drugs at the Workplace

• Substance Use and the Workplace - 805

Dry Cleaning - 601-2

E

Education Leave

• Process, Guidelines - 901-2
• Return Service Commitment - 901-2
• Tuition and Books - 901-1
• Use Vacation, Banked Time, SDO - 901-3

Elections

• Time Off for Voting - 810

Employee Data Base (EDB)

• Human Resource System - 1101
  

Employee Protection

• Charged With Criminal Offense - 813

Employee Recognition

• Long Service - 808-1
• Retirement - 808-2
• Recognizing Excellence - 808-3

Employment Equity

• Definitions - 1001
• Government Commitment - 1001
  
• Staffing - 1002-1
  

Employment of Relatives - 802

Estate

• Payment to Deceased Employee - 603-2

Expenses

• In-province Travel - 601-2
• Intra-city Travel - 601-1
• Lodging In-province - 601-2
• Meals In-province - 601-2
• Northern Vacation - 707-1
• Out-of-province Travel 601-3
• Relocation - 706

Extreme Weather Attendance Guidelines - 712

F

Family Leave - 702-1

Flexible Benefit Account Program - 1205

Format of Manual - 201

Funeral - 702-1

G

Glossary - 200

H

Harassment

• Racial, ethnic and gender - 807

Hearings

• Discipline - 803
• Classification - 503-5
  

Hotels/Motels

• Double Occupancy - 601-2
• In-Province - 601-2
• Out-of-Province - 601-3

Hours of Work - Reduced

• Out-of-Scope - 709
  

Human Resource Systems

• Employee Data Base - 1101
• Employee Groups - 1101
• Employee History - 1101
• Features - 1101
• Introduction - 1101
• IPS - 1102
• Access to Personal Information - 1102

I

In-Scope

• Temporary Salary Supplements - 605

Illness

• Sick Leave During Vacation - 701-2
• Pressing Necessity - 702-1

Incident Reporting and Investigation (IRI) - 818

Indefinite Leave - 703

• Career Leave Options - 702

Indemnity - 813

Information Retrieval (Manual) - 202

Information Technology

• Human Resource System - 1101
• IPS - 1102
• Information Security Policies
  

Injury

• See Workers' compensation - 704

Innocent Absenteeism

• Performance Improvement - 804

Insubordination - 803

Investments

• Conflict of Interest - 801

J

K

L

Labour Service

• Initial Classification - 503-1
• Reallocation - 502-1
• Reclassification - 503-3
• Reclassification Challenges - 503-4

Laundry 601-2

Lay-off

• SDO payout Rate - 1203

Learning

• Tuition & Book Education Allowance - 901-1
• Education Leave - 901-2

Leave

• Extreme Weather Attendance Guidelines - 712

Leave of Absence

• Career Leave Options - 702
• Deferred Salary Leave Plan - 713
• Education Leave - 901-2
• Medical/Dental - 707-2
• Military Leave - 701
• Pressing necessity - 702-1
• Scheduled Days Off - 1203
• Sick Leave During Vacation - 701-2
• Sick Leave Use (Maternity) - 701-6
• Vacation - 701-1
• Subpoenaed as Witness/Jury Duty - 701
• With Education Allowance - 901-2
• Workers' Compensation - 704
• Paternity Leave - 702
• Maternity Leave - 702
• Adoption Leave - 702
• Weather Attendance Guidelines - 712
• Without Pay - Definite Leave - 702
• Without Pay - Indefinite Leave - 703
• With Pay - Other Reasons - 701

Lodging (In-Province) - 601-2

Lodging (Out-of-Province) - 601-3

Long Service - 808-1

Long Term Disability

• Return to Work - 705-1

M

Maintenance and Revisions (Manual) - 203

Maternity Leave

• Maternity Leave (Definite Leave) - 702
• Maternity Leave Supplemental Unemployment benefit (SUB) Program (I/S) - 702-4
• Maternity Leave Supplement to Employment Insurance Benefit (SUB) Program (O/S) - 702-6
• Use of Sick Leave (Maternity) - 702-6

Meals

• Banquets - 601-2
• In Bunk Cars - 601-2
• In-Province Rates - 601-2
• Out-of-Province Rates - 601-3
• Tips - 601-2
• In Airports - 601-4
• On Flights - 601-4

Medical Advisory Service

• Substance Use and the Workplace – 805

Medical/Dental Leave

• Northern Employment - 707-2

Medical Cannabis (Marijuana)

• Employment Accommodation – 705
• Substance Use and the Workplace – 805

Military Leave - 701

Misconduct - 803

Motel/Hotel

• In-province - 601-2
• Out-of-province - 601-3
• Tips - 601-2

Moving Expenses

• See Relocation Expenses - 706

N

Non-Culpable behaviour

• Performance Improvement - 804

Non-Permanent

• Initial Classification - 503-1

Northern Employment

• Medical/Dental Leave - 707-2
• Vacation Expenses  - 707-1

O

Objectionable Conduct

• Please see the Anti-Harassment Policy - 807

Occupational Health and Safety

• Communicable Diseases - 809
  
• Smoke-Free Workplace Policy - 812
  
• Health, Safety and Wellness Policy - 819
  

Out-of-Province Travel - 601-3

Out-of-Scope

• Overdrawn Sick Leave - 702-3
• Paternity Leave - 702
• Resignation - 814
• Maternity Leave - 702
• Adoption Leave - 702
•  Salary - 1201
• In-range Progression - 1201
• Economic Adjustments - 1201
• Designated Holidays - 1201
• Additional Pay - 1201
• Shift Differential - 1201
• Salary Ranges - 1201
• Severance - 1201

Outside Employment

• Conflict of Interest - 801

P

Panels

• Appeal (Position Evaluation) - 503-5

Parking

• In-Province - 601-2
• Intra-City - 601-1

Part-Time

• Initial Classification - 503-1

Paternity Leave

• Paternity Leave (Definite Leave) - 702
• Paternity Leave Supplement to Employment Insurance Benefit (SUB) Program (O/S) - 702-8

Pay Provisions

• Due Estates - 603-2
• Reclassification - 503-3
• SDO Payout Rates - 1203
• Under Workers' Compensation - 704

Performance Improvement Program - 804

• See Guidelines Table of Contents - 804

Performance Problems

• Corrective Discipline - 803
• Performance Improvement - 804
• Substance Use and the Workplace – 805

Permanent Positions

• Initial Classification - 503-1
• Obtaining a Position - 501
• Reallocation - 502-1
• Reclassification - 503-3
• Reclassification Challenges - 503-4
• SDO Entitlement - 1203

Persons With a Disability

• Employment Equity - 1001

Position Approval

• Treasury Board - 501

Position Evaluation

• Initial Classification - 503-1
• Reclassification - 503-3
• Reclassification Challenges - 503-4
• Appeals - 503-5

Pressing Necessity

• Definition - 702-1
• Guidelines - 702-1
  

Promissory Note

• Relocation - 706
• Education Leave - 901-2

R

Reallocation of Positions - 502-1

Recognition - 808

Recognizing Excellence – 808-3

Reclassification

• Definition - 503-3
• Effective Date - 503-3
• Pay Provisions - 503-3
• Requests for Review - 503-3
• Temporary - 503-3

Reimbursement

• Tuition and Books - 901-2

Reduced Hours of Work

• Application Form - 709
• Arrangements - 709
• Conditions of Employment - 709
• Mandatory Reconciliation - 709
• Number of Working Hours per Month - 709
• Office Employees - 709
• Undefined Hours of Work - 709

Relatives

• Employment of - 802

Relocation Expenses

• Return Service Commitment - 706 Appendix A
• Relocation Housing Subsidy - 706 Appendix B

Remote Work - 806

Re-payment

• Education Expenses - 901-2
• Relocation Advances - 706
• Extra-provincial - 706
• Relocation Expenses - 706

Reprimand, Written

• Corrective Discipline - 803

Requests for Classification review - 503-3

Resignation

• Out-of-scope Employees - 814
• Notice When Resigning - 814

Retention Payments

• Select Locations and Occupations - 606
• Selection Locations and occupations (CUPE) - 607

Retirement

• Retirement Recognition - 808-2
• Phased - In Retirement - 1204

Return Service Commitment

• In Education Leave - 901-2
• On Relocation - 706
• Overseas Appointees - 706
• Relocation Policy - 706

Return To Work Process

• Workers' Compensation - 704

S

Salary

• Due Estates - 603-2
• Deferred Salary Leave Plan - 713
• Advances - 704-1
• Supplements - 605

Scheduled Days Off

• Application - 1203
• Banking - 1203
• Carry Over - 1203
• Forfeiture - 1203
• Leave of Absence With Pay - 1203
• Notice - 1203
• Payout - 1203
• Use of Education Leave - 901-3

Secondments - 414-8

Sexual harassment - 807

Sick Leave

• During Vacation - 701-2
• Use in pressing necessity - 702-1
• Workers' compensation - 704
• Overdrawn recovery - 702-3

Smoke-Free Workplace Policy - 812

Student Placement Contracts (unpaid) Guidelines

Substance Use Disorder/Addiction

• Substance Use and the Workplace – 805

Supplemented Salary Ranges - 605

Suspension

• Corrective discipline - 803

T

Targeted Groups

• Employment Equity - 1001

Taxis

• Intra-city - 601-1
• In-province - 601-2
• Out-of-province - 601-3

Teaching

• Conflict of interest guidelines - 801
  

Telephone Calls

• In-province - 601-2
  

Temporary

• SDO entitlement - 1203

Temporary Reclassification - 503-3

Trailers

• Private residence or trailer - 601-2

Train Travel

• In-province - 601-2
• Meal charges - 601-2

Training

• Education leave - 901-2
• Return service commitment - 901-2
• Tuition and books - 901-1

Travel Allowances by Air

• Meals - 601-4

 Travel Allowances Intra-City

• Parking - 601-1
• Meters - 601-1
• Off street - 601-1
• Stalls and permits - 601-1
• Reimbursements - 601-1
• Taxis - 601-1
• Vehicles - CVA - 601-1
• Personal - 601-1

Travel Allowances In-Province

• Away from headquarters - 601-2
• Banquets - 601-2
• Bunk cars - 601-2
• Conventions/conferences - 601-2
• Double occupancy - 601-2
• Dry cleaning - 601-2
• Evening meals - 601-2
• General expenses - 601-2
• Gratuities - 601-2
• Hotel/motel - 601-2
• Incidental use - 601-2
• Laundry - 601-2
• Meals - 601-2
• Hours governing - 601-2
• Rates - 601-2
• Tips - 601-2
• Mileage rate - 601-A
• Northern travel per diem - 601-2
• Parking - 601-2
• Private residence - 601-2
• Private vehicle - 601-2
• Standard charges - 601-2
• Taxis - 601-2
• Telegrams - 601-2
• Telephone calls - 601-2
• Traffic tickets - 601-2
• Trailer - 601-2
• Train travel - 601-2
• Valet services - 601-2

Travel Allowances Out-of-Province

• Approvals - 601-3
• Boundaries - 601-3
• General expenses - 601-3
• Hotel/motel - 601-3
• Incidental charges - 601-3
• Long distance - 601-3
• Meal rates - 601-A
• Mileage rates - out-of-country - 601-3
• Out-of-country - 601-3
• Taxis - 601-3
• Travellers' cheques - 601-3
• U.S. exchange - 601-3

Tuition and Books

• Process - 901-1

U

Union

• In discipline - 803

V

Vacation Leave

• Administration - 701-1
• Sick leave - 701-2
• Benefit - 701-1
• Carry over of vacation leave - 701-1
• Failure to take - 701-1
• Northern employment - 701-1
• Onus - 701-1
• Records - 701-1
• Retroactive entitlement - 701-1
• Use in education leave - 901-3
• Subpoenaed as witness/jury duty - 701

Vehicles and Car Allowances for Senior Officials - 602-1

Violence in the Workplace - 815

Voting (Time Off) - 810

W

Weather

• Extreme Weather Attendance Guidelines - 712

Witnesses

• When subpoenaed - 701

Workers' Compensation

• Workers' compensation -704
• Advances for out-of-scope employees - 704-1