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Teams Overview

Teams is an ideal environment for online collaboration with audio, video, chat, and file sharing capabilities. It offers full videoconferencing capabilities on any internet-connected device with a camera, meaning it can be used on mobile devices anytime, anywhere. Teams is available in addition to Web Ex. 

Any time, any place, any device

All you need is an internet connection to access Teams


Network and performance enhancements

Reduces capacity and performance issues with governments network

Collaborate easier

Streamline user experience for meetings, video and voice calls from desktop

Secure

Microsoft automatically updates your software, so you can be confident your information is always secure 

Teams is part of the Microsoft Office 365 suite of software in the cloud — offering a new connected digital workplace where government employees securely work, collaborate and communicate from any device, anywhere, anytime. 

As Teams is a cloud service, Microsoft activates new features and functions for Government of Saskatchewan employees on an ongoing basis — just as you would see with your personal devices. The IT Division will keep you updated on any new Teams features that will benefit you and your organization.


All how to videos and user guides

Many of the features and functionalities of Teams will not be immediately available to users to accommodate the rapid rollout across government. Check back regularly to find information about new features and functionalities as Teams evolve over the course of the project.

Videos

Microsoft Teams Training

Teams Notifications on Android Video Tutorial

Teams Notifications on iOS Video Tutorial

How to use Microsoft Teams Live Event




User guides

Manage Online Meetings in Teams

Chatting in Teams

Calling and Contacts in Teams

Teams on a Mobile Device

Hotkey Shortcuts in Teams

Recording and Sharing Online Meetings in Teams

 

Teams Live Events

Microsoft Teams Live Events allows you to host online live events such as town halls, webinars and more!   Deliver scalable events with video and interactive discussion with up to 10,000 attendees. Whether at home, work or on the go – everyone has a seamless experience across web and mobile apps.  Teams Live Events can also be recorded to ensure that anyone who may have missed the event can gain access to the information that was shared!

To learn more about how to use this feature:

Schedule a live event

Invite Attendees

Produce your live event

Present in your live event

Manage the recording and reports

Teams Live Events User Guide

For more information on how to run Teams Live Events, visit the best practices page here.

Teams Audioconferencing


With Teams Audio Conferencing, every time you create Teams meetings, a phone number and conference ID will automatically appear in in the calendar invite below the “Join Microsoft Teams Meeting” link. 

This number is for invitees who are not able to join via the Teams desktop or mobile app. It allows them to participate in the audio portion of a Teams meeting using only a landline or cellphone — there is no need for an internet connection or data, and there is no additional charge to use it. Learn more by reading the Teams audioconferencing guide (under "How do I start or join a Teams meeting?").


Additional Features

Here is an ongoing list of additional Teams features Government of Saskatchewan employees have access to and links to information and user guides:

  • Channels – Allows you to create an internal collaboration and file sharing site for any project, group, or branch. Create a "team" by submitting an IT service request, and assigning varying levels of permissions. You can create private channels and even collaborate with external guests.
  • Virtual Breakout Rooms –  If you're in a virtual meeting with a large number of people, you can create breakout rooms that automatically send people into smaller groups.
  • Teams Apps - Allows you to add new functions to integrate with Teams. Click the links below to add the following ITD-approved apps to your Teams and Channels:
    • Lists – Create a new list from scratch or from templates. These lists can be tasks, issues, event itinerary, team evaluations, new hire checklists, etc. Have conversations about list items, organize process, and track status in an environment built for teamwork and collaboration.
    • Calendar – Access all events and meetings in the channel from one place. All members of your Teams and Channels—except guests—can add events to the calendar and view event details.
    • Bookings – Enables professionals and administrators to schedule bookings with Microsoft Teams Meetings. Use this scheduling tool to send appointment reminders from your organization or department to meet virtually with any attendee.
    • Tasks by Planner and To Do – Tasks makes it easy to stay organized across all your Planner and To Do tasks. This function is like To Do in Outlook. Create, assign, and track tasks individually or collaboratively with your team, and see everything come together in one place.
    • Images – Search Bing for the image you need and share it directly in a channel or chat.
    • Praise – Show gratitude for peers who went above and beyond at work.
    • Wikipedia Search – Do a quick search directly within Teams for a Wikipedia article and share it in a conversation.

Logging into Teams

Your Teams login is your Government of Saskatchewan username (i.e. jsmith@gov.sk.ca) and network password, not your email address. You may be asked to enter a code sent to another one of your devices to confirm your identity.

For more information, check out the How to Log into Teams user guide.

Prompted to enter a code?

Multi-factor authentication prompts you to submit a code that has been sent to one of your devices, confirming your identity for greater security of yours and government's data. 

You will need to register for multi-factor authentication if you have not done it already, and you intend to use Office 365 software (such as OneDrive and Exchange Email Online) on any of the following:

  • a personal mobile device app or browser;
  • a government mobile device app or browser;
  • a government device not connected to the government network; or
  • a non-government device.

You may have already registered for multi-factor authentication when Exchange Online launched in your ministry. If not, you can follow these instructions to register for multi-factor authentication.

Managing Team Members

For instructions on managing a Team, adding users, or requesting access, click here for instructions.


For more information about Teams, contact your Service Level Coordinator

For help with Teams, contact:

IT Service Desk at 306-787-5000* or itoservicedesk@gov.sk.ca

*Please note that this number requires 10-digit dialing.

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