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​While much of government’s information is now stored electronically, there are still multiple important documents and records that are kept in physical storage. Government's Records Centre, operated by the Ministry of Central Services, is responsible for the storage, retrieval and disposal of records when requested for all government funded organizations using this program.

To learn more about this service, use the links below to jump to the content: 

Records storage

In order to best manage office space, the long-term storage of physical records is overseen by the Records Centre at a central storage facility. This frees up expensive office space for other uses. If you have records you believe should be stored offsite, please contact your designated Records Coordinator. Records Coordinators are responsible for coordinating the storage of new files and arranging for retrieval of records. Each ministry has a records coordinator(s).

The Records Centre is responsible for the storage and retrieval of records, but the determination of what is to be stored or archived for administrative records is done based on the Provincial Archives of Saskatchewan’s Administrative Records Management System (ARMS). Similarly, the determination of what is to be stored or archived for operational records is done based on the Provincial Archives of Saskatchewan’s specific Operational Records Schedule (ORS). Please reference these policies for help determining what should and should not be stored or contact your Records Coordinator. You can learn more about records management policies by visiting the Provincial Archives of Saskatchewan service page

NOTE: As a matter of confidentiality and secrecy of records, please do not write on storage boxes.

Retrieving records

Not everyone can retrieve records directly. Please contact your Records Coordinator if you require access to files stored by the Records Centre. Delivery timelines vary depending on the size of the request and volume of records. 

* In cases where the boxes are being transported by Mail Services – the standard for Mail Chauffeurs is a maximum of 6 boxes per building.

NOTE: Only cartons of records can be retrieved, not individual files.

Disposal of records

If you believe records you have stored can or should be destroyed, please contact your Records Coordinator. Records Coordinators are responsible for approving any destruction of records within their jurisdiction. If approved, your Records Coordinator will facilitate the disposal of the files with the Records Centre, ensuring security is maintained. 
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Manage government records 

​Contact Information

If you have any questions or require more information please contact:

Records Centre 
Phone 306-787-6455*
*Please note that this number requires 10-digit dialing.
110 Henderson Drive, Regina

Business hours are Monday to Friday 8 a.m. to 4 p.m. with the exception of statutory holidays.

Service Standards

Records Storage 
Storage can generally be completed within 1 to 2 business days of delivery. 

Records Retrieval 
Customers will be contacted within 1 business day if there is an issue with a request for a box.

Records Disposal 
Request for disposal will be completed within 30 calendar days

For more information:
Records Centre Service Standards

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