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Incidents at work can happen so it’s important to know how to properly report an incident or injury if one occurs.

Every employee is responsible for health and safety in the workplace. Employees and managers have responsibilities to prevent incidents and to report incidents if they happen.

The following will explain what a workplace incident is and how to properly report one. For more information, please refer to the HR Manual.

To find out more about reporting an incident see below:

What is an incident?

An incident is an event that causes or may cause an injury to an employee. All incidents in the work place must be reported.

This includes Injuries, Dangerous Occurrences, and Near Misses. For more information, please visit the LRWS site.

  • Injuries can occur immediately from an incident or develop over time. This could include contact with hazardous materials leading to illness and repetitive movements leading to strain. Serious bodily injuries require a worker to be admitted to a hospital or cause death.
  • Dangerous Occurrences are incidents that do not result in, but could have resulted in, a fatality or serious bodily injury.
  • Near Misses are unplanned events that do not result in an injury or damage but had the potential to do so.

Incident reporting for employees

 All employees are responsible for ensuring the appropriate supervisor is notified of all incidents immediately.

If first on the scene of an incident, you must secure the scene to prevent further incident and disruption. If required, you must call EMS and provide First Aid Treatment, if possible. Employees may also be requested to assist those who are investigating the incident.

If an incident causes an injury, that requires time loss from work or professional medical attention, the injured employee must submit a WCB Workers Initial Report of Injury (W1) form to the Workers Compensation Board. This form can also be submitted to the Workers Compensation Board online.

For more information please refer to the OHS Incident Reporting and Investigation Policy.

Incident reporting for supervisors

Once advised of an incident, supervisors must ensure the scene is properly secured to prevent further incident.

Supervisors must ensure emergency medical services have been called, if required, and that first aid treatment has been provided by those who are certified/capable, as necessary.

Supervisors must complete both sides of the OHS Incident Reporting and Investigation Form 101 with input from the people involved in the incident and forward it to the Director/Manager within 24-48 hours of the incident.

If an incident causes an injury, that requires time loss from work or professional medical attention, supervisors must submit a WCB Employer's Initial Report of Injury (E1) form to the Workers Compensation Board and contact their HRBP. This form can also be submitted to the Workers Compensation Board online. If an incident requires an employee to be absent from work beyond the day of injury, this form must also be sent to the HR Service Centre.

For more information please refer to the OHS Incident Reporting and Investigation Policy.

Incident reporting for directors and managers

Directors and Managers who receive the OHS Incident Reporting and Investigation Form 101 from supervisors are responsible for forwarding a copy of Page One to the permanent head, the Central Incident Resource, and others as required, within 24-48 hours of the incident.

The full copy of the
OHS Incident Reporting and Investigation Form 101 must be forwarded to the supervisor, affected employees, Central Incident Resource and others as required, within seven days of receiving it.

In cases of a serious bodily injury or a dangerous occurrence, further investigation is required.

In these cases, directors and managers will also send Page One of the OHS Incident Reporting and Investigation Form 101 to the Labour Relations and Workplace Safety (LRWS) OHS Division.

Directors and managers must also arrange for an Incident Investigation Team to conduct a formal investigation.

A Formal Incident Investigation Report must be forward to the Director/Manager within seven days of beginning the investigation.

The Director/Manager must review the Formal Incident Investigation Report and complete an OHS Formal Corrective Action Plan that is shared with those affected.

For more information please refer to the OHS Incident Reporting and Investigation Policy.

Occupational health and safety training

All employees are required to take occupational health and safety training.

For more information, please refer to Learning Opportunities.


If you have any questions or require more information please contact:

Occupation Health and Safety Division, Labour Relations and Workplace Safety
Phone: 306-787-4496
Toll Free: 1-800-567-7233
Fax: 306-787-2208

HR Service Centre

hrsc@gov.sk.ca

Phone: 1-877-852-5808 or 306-798-0000

Fax: 1-877-852-9219 or 306-798-9966

HR Service Centre Fax Cover Sheet

2100 Broad Street, Regina, SK, S4P 1Y5

Saskatchewan WCB
Phone: 306.787.4370
Toll free: 1.800.667.7590
Fax: 306.787.4311
Toll-Free Fax: 1.888.844.7773

Regina Office
200-1881 Scarth Street
Regina SK S4P 4L1

Saskatoon Office
115 – 24th Street East
Saskatoon SK S7K 1L5


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