The IT Governance process will allow government to have a full view of all IT initiatives. This will ensure a coordinated and collaborative approach to IT projects, and enable decision makers to make more strategic IT investments.
While a Project Management Office enables successful delivery of initiatives, IT Governance and Portfolio Management enable decisions about which IT initiatives to pursue.
The goal is to develop trusted IT services that support our government programs and services. By using common components and government-wide systems, we will see a reduction in the number of IT applications being supported, and a reduction to the cost of ownership for IT across the Government of Saskatchewan.
To submit an IT strategic initiative proposal to the Information Technology Governance Committee, go to your IT self service catalog in Service Now and select the category – Government/Ministry Initiatives then select Strategic Business Proposal.
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The IT Governance structure for contains three core levels:
The Portfolio Management Office (PfMO) is responsible for reviewing and recommending IT initiatives to proceed to the Innovation Table and providing guidance, support and feedback to ministries about ways they can improve project proposals and business cases. The Portfolio Management Office is your first point of contact for IT Governance.
The
Innovation Table is the governance body to assess business proposals/business cases to ensure the information aligns with the government’s strategies and is adequately developed to proceed in the next steps of the IT Governance Process for evaluation and priority setting at an enterprise level. See the current members of the Innovation tables
The Information Technology Governance Committee (ITGC) is the governance body that provides strategic direction for IT in the Government of Saskatchewan. See the current members of the ITGC here.
Financial governance structures still apply. Ministries submit their budget submissions through Treasury Board Branch (TBB) to Treasury Board. SaskBuilds Board reviews IT capital requests and makes recommendations. The Cabinet makes final decisions. Working with TBB and SBP Capital Planning Unit, the PfMO has implemented collaboration points between the governance structures. When Ministries submit their capital requests, they will also include initiative details and the ITGC recommendations.
All committees meet regularly throughout the
year. View the schedules for 2023.
Any new initiative with an IT component or aspect,
must complete the Strategic Business Proposal found in the IT self service catalogue in Service Now. If you have questions about whether your proposal should go through the IT Governance process, please email the Portfolio Management Office at
itstrategymanagement@gov.sk.ca
The Portfolio Management Office will collaborate with you to review and strengthen your proposal for submission to the applicable Innovation Table. Submissions can be made throughout the year: however, proposals should be sent to the Portfolio Management Office by end of May to meet budget submission timelines.
Once an initiative proposal has been endorsed and funding allocated, work can begin. For active initiatives, ministries are required to complete high-level reporting on the status and progress to the Portfolio Management Office.
Dashboards will be prepared to show new proposals being reviewed by Innovation Table, IMAC and ITGC as well as active initiatives.
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