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The IT Governance process will allow government to have a full view of all IT initiatives. This will ensure a coordinated and collaborative approach to IT projects, and enable decision makers to make more strategic IT investments.

While a Project Management Office enables successful delivery of initiatives, IT Governance and Portfolio Management enable decisions about which IT initiatives to pursue.

The goal is to develop trusted IT services that support our government programs and services. By using common components and government-wide systems, we will see a reduction in the number of IT applications being supported, and a reduction to the cost of ownership for IT across the Government of Saskatchewan.

To learn more about this service, use the links below to jump to the content: 
If you have any questions, please contact the Portfolio Management Office at itporfoliomanagementoffice@gov.sk.ca.


IT Governance structure

The IT Governance structure for contains three core levels: 
The Portfolio Management Office (PfMO) is responsible for reviewing and recommending IT initiatives to IMAC and providing guidance, support and feedback to ministries about ways they can improve project submissions. The Portfolio Management Office is your first point of contact for IT Governance. 

The Information Management Advisory Council (IMAC) is the governance body responsible to review and provide recommendations to ITGC for enterprise IT programs and projects. Current members include: 
  • Kevin Murphy, ADM with Environment (Chair of IMAC)
  • Bonnie Schmidt, CIO with Central Services, ITD (Co-Chair of IMAC)
  • David Boehm, ADM with Advanced Education
  • Denise Haas, CFO with Economy
  • Kevin Wilson, CEO with eHealth
  • Deanna Bergbusch, ADM with Finance
  • Scott Kistner, ED with Public Service Commission
  • Lionel McNabb, Director with Justice, Attorney General 
  • Ronald Anderson, ADM with Justice, Corrections and Policing 

 

The Information Technology Governance Committee (ITGC)  is the governance body that provides strategic direction for IT in the Government of Saskatchewan.  Current members include: 
  • Cam Swan, Deputy Minister to the Premier and Cabinet Secretary (Chair of ITGC)
  • Mike Carr, Deputy Minister of Central Services  
  • Rupen Pandya, Deputy Minister of Finance
  • Glen Gardner, Deputy Minister of Justice, Attorney General
  • Dale McFee, Deputy Minister of Justice, Corrections and Policing
  • Richard Murray, Deputy Minister of Labour Relations and Workplace Safety
  • Karen Aulie, Chair of the Public Service Commission
  • Tammy Kirkland, Deputy Minister of Social Services
  • Greg Lawrence, MLA for Moose Jaw Wakamow 
  • Jason Wall, Senior Advisor to the Premier 

 

Financial governance structures still apply. The budget submission process has ministries submitting through Treasury Board Branch (TBB) to Treasury Board, and Cabinet making final decisions. Working with TBB, the PfMO has implemented collaboration points between the two governance structures.  The full portfolio dashboard will be provided to TBB on a regular basis to keep them apprised of the initiatives and their status.  When Ministries submit their budget proposals, they will also include the IT Initiative Proposal workbook which includes the details of the initiative and confirmation of endorsement by ITGC. Please email the Portfolio Management Office at itportfoliomanagementoffice@gov.sk.ca to get a template of the IT Initiative Proposal workbook. A Minister may request funding for initiatives not coming through IT Governance, however endorsement by the ITGC will be a key consideration in providing support to initiatives by TBB.



IT initiative submission process 

Any new initiative with an IT component or aspect, where the estimated cost is $100,000 or more, is within the threshold for an IT Governance review.  Additional criteria are being considered by IMAC and ITGC and will be shared as changes are made. If you have questions about whether your proposal should go through the IT Governance process, please email the Portfolio Management Office at itportfoliomanagementoffice@gov.sk.ca

The IT Initiative Proposal Workbook is for submitting an IT intiative proposal. For an excel version of this file, click here. The team at the Portfolio Management Office will collaborate with you to review and strengthen your proposal for submission to IMAC and ITGC. Submissions can be made throughout the year, however, proposals should be sent to the Portfolio Management Office by end of May to meet budget submission timelines.


Reporting for active initiatives

Once an initiative proposal has been endorsed and funding is available, work can begin. For active initiatives, ministries are required to complete high-level reporting on the status and progress to the Portfolio Management Office. 

Dashboards will be prepared to show new proposals being reviewed by IMAC and ITGC as well as active initiatives.

IMAC, DMITGC, IT Service Renewal, enterprise IT, enterprise IT initiatives, PfMO, Portfolio Management Office, IT project, ITO, ITD
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Contact information 

If you have any questions or require more information please contact:

Portfolio Management Office
Century Plaza, 1920 Rose Street, Regina
Business hours are Monday to Friday 8 a.m. to 5 p.m.

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